Hello and welcome!
This article guides you through how Fleet invoicing and money flows work with Virta Fleet solution.
Here are the key points we'll cover:
- Virta Fleet money flow
- Virta Fleet invoicing
2.1. Monthly invoice (B2B)
2.2. Pass-through invoice (B2B)
2.3. Home reimbursement (B2C)
Let's have a closer look at each:
1. Virta Fleet Money Flow
Let's see how the money flow works with Virta Fleet:
- As a Charge Point Owner (CPO), you have the flexibility to decide the price for charging at your stations.
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Your electric vehicle drivers or business customers can easily find their preferred charging station and start their charging session.
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Virta Global takes care of calculating the total charging fees for your Fleet on a monthly basis.
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After each month, Virta Global sends detailed invoices to your Fleet for all the charging transactions made by your drivers. These invoices include your country's VAT.
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Your Fleet will pay for the charging services to Virta within 14 days from the receipt of the invoice.
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Virta Global handles the VAT for each charging session based on the local B2B invoicing regulation.
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If you also act as a Charge Point Owner, Virta Global processes the charging transactions every month and pays you the revenue within 45 days. This includes a detailed self-billing invoice.
By following these steps, you can easily manage the money flow for your Fleet's charging operations with Virta Global's efficient and reliable system. If you have any questions or need further assistance, feel free to contact our support team.
Now let's take a look at Virta Fleet invoices.
2. Virta Fleet Invoicing
There are three Virta Fleet invoicing types. Let's take a closer look at each:
2.1. Fleet Monthly Invoice (B2B)
The monthly invoice covers the following:
- Charges incurred by your drivers and vehicles during both Public and Private charging sessions. You'll get a clear breakdown of each transaction's gross and net amounts, along with a comprehensive list of charging events. Please note that Home charging events are not included in this invoice.
- Fixed monthly fee per driver/vehicle account
- Fixed monthly fee for each Home charger used by your Fleet drivers.
The invoice is sent to the Fleet organisation every month with a 21-day payment term. Fleet monthly invoice includes local value-added tax.
2.2. Pass-through Invoice (B2B)
The pass-through invoice covers the following:
- The cost of Home charging events made by your Home charger users.
- You'll receive a detailed list of these Home charging events.
- Good news: Home charging costs are invoiced without the Value Added Tax included. The invoice is issued in the name of the private individuals listed in the charging transaction details attachment file.
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Virta acts on behalf of these individuals and is not involved as a buyer or reseller of electricity.
Like the Fleet monthly invoice, this one also arrives every month with a 21-day payment term.
2.3. Home Charging Reimbursements (B2C)
Fleet Home reimbursement is all about making things easy for you! Virta will reimburse the cost of Home charging for your Fleet drivers. The driver will receive a complete list of all Home charging events for your reference. Home reimbursement includes:
- Home charging reimbursement of a vehicle in the name and on behalf of Fleet organisation.
- Full list of home charging events.
- Virta acts as the representative for both the Fleet organisation and the beneficiary of the invoice. Virta does not act as a buyer or reseller of electricity.
The reimbursement will be sent to the Home charger user every month with a 21-day pay-out term.
To read more about how to add a Home charger for your Fleet, please read this article.
You will receive the transaction list as an appendix for all three invoice types mentioned above.
Thats it! Clearing things up for you. Virta Support is here if you have any questions or need further assistance.
Happy Fleet management!